Type of Meeting: Band Booster Meeting (held the 2nd Tues. of each month at 7:15 p.m.)
Meeting Facilitator: Sallie Gipson, President
Meeting called to order 7:22 p.m. by Sallie Gipson
Minutes from February 7, 2011:
Minutes were distributed to all present. Mary Dedman motioned to approve the minutes of February 7, 2011, as presented. Mary Anne Holem seconded. Motion approved unanimously.
BAND DIRECTOR COMMENTS:
Rehearsals are scheduled differently this week due to practice for FBA
OLD BUSINESS/REPORTS:
1. Volunteers (Nancy McDonald)
FBA - 3/11 at Mandarin High School. Report time is 3:30 and the bus departs at 4 p.m. Holly Dufrense and Beth Peterson volunteered as bus chaperones.
2. Fundraising (Beth Peterson)
ESPN Magazine - packets have arrived.
Power Bands - Beth suggested selling power bands as a fundraiser. She displayed the catalogue. This fundraiser would be a “pay as you go.” Mr. Maerkl must get approval before proceeding.
Candy – Begins 4/16. Beth is investigating several options for buying candy.
3. Treasurer (Holly Dufrense)
Activity - There has been little activity. Outstanding candy money remains an issue. Kathy Hall will draft a letter to go to parents of students with outstanding candy money. Beth Peterson motioned to approve the Treasurer’s report as presented. Nancy McDonald seconded. Motion passed unanimously.
4. Secretary (Kathy Hall)
No business pending.
5. Concessions (Mary Ann Holem)
No business pending.
NEW BUSINESS/REPORTS:
1. FBA CONCERT
3/11 at Mandarin High School. Report time is 3:30. The bus leaves at 4:00 p.m. Student need to be in full concert uniform and bring money for concessions. Performance is at 8:00 p.m.
2. STATE SOLO/ENSEMBLE
The exact date and times of the first and last performances at this event in Tallahassee are not yet determined. Mr. Maerkl has requested 3/21 as the performance date.
3. SCHOLARSHIP COMMITTEE
Scholarships are available and must be submitted by 4/15.
4. SAVE THE DATE
Relay for Life (4/16) - This is not mandatory. Sign-up sheets are posted on the door. Students get volunteer hours. The Band may open for doing the first lap. If this is the case, it will be on the calendar after 3/11. Students participating also have the Opening of the Beaches Parade the next day, no they need to get some sleep.
Opening of the Beaches Parade (4/17) - This is mandatory. Report time is 12:30, probably in the Wachovia parking lot on 2nd street. This year’s theme is “Rock Star.”
5. DCI TRIP (end of July)
The sign-up has been extended to 3/18. This will be opened to 2009 and 2010 alumni, clinicians and upcoming 9th graders at Mayport Middle and Fletcher Middle Schools.
6. NOMINATING COMMITTEE (Sallie Gipson)
Kathy Hall has volunteered to serve on the committee.
7. BEACHES WINTER INVITIONAL (Holly Dufrense)
• Volunteers – a minimum of 4 hours for adults and 3:35 minutes for students are needed to eat for free. Each volunteer will get a meal ticket.
• The gate tent and cooking are outside. All other activity is indoors.
• Directors and 13 judges from FFCC attend. Judges are fed. Sheryl Lynn Frazier will handle this responsibility. Directors get finger food. Volunteers are asked to bring in food between 10 a.m. and noon.
• 38 schools will be competing
• Gate entrance is $10. Children 7 and under get in free.
• Volunteers will check-in in the courtyard and receive a separate wristband. Volunteers should wear their show shirts. A volunteer sign-up sheet will be on-lone on mysignup.com/winter.
• Kathy hall will make signs while Nancy gets a price for redoing all of our signs.
• Parking volunteers need to help only busses and trailers and not private parties. Because the Driver’s Education range was just resurfaced, volunteers must be carful not to let trailer ends drop. Barricades may be needed for the judges. Davie McDonald can get the four barricades in the Driver’s Education range. Most of the groups attending are smaller.
• Performance times: 2:00 – 4:30 Guard
6 :00 Drumline
Retreat
7:30 – 9:45 Advanced Guard
9:45 Awards
• Mary Dedman and Mark Ally offered to bring tents
• Eleven tables are need for the judges. Mr. Maerkl will have the library partitioned. The number of tables and chairs available at school would be investigated.
• Beth Peterson will staff the Happy Grams table.
OTHER NEW BUSINESS:
The Jacksonville Beaches Women’s Club chose FHS Band to donate $1000. Sallie will check to see if she can attend the 4/5 luncheon at 10:50 a.m. to accept the donation.
MOTIONS:
1. Mary Dedman motioned to approve the minutes of February 7, 2011, as presented. Mary Anne Holem seconded. Motion approved unanimously.
2. Beth Peterson motioned to approve the Treasurer’s report as presented. Nancy McDonald seconded. Motion passed unanimously.
Next meeting: Tuesday, April 12, 7:00 p.m.
Meeting adjourned: 8:25 p.m.
Respectfully submitted by Kathy Hall, Secretary
FHS BAND BOOSTERS
Parent Meeting
February 7, 2011
Type of Meeting: Band Booster Meeting (held the 2nd Tues. of each month at 7:15 p.m.)
Meeting Facilitator: Sallie Gipson, President
Meeting called to order 7:24 p.m. by Sallie Gipson
Minutes from September 14, 2010:
Minutes were distributed to all present. Beth Peterson motioned to approve the minutes on January 11, 2011, as presented. Sheryl Lynn Frazier seconded. Motion approved unanimously.
BAND DIRECTOR COMMENTS:
Mr. Maerkl was not present due to a conflicting personal appointment.
Jackets – Order forms were sent home with students.
OLD BUSINESS/REPORTS:
1. Volunteers ( Nancy McDonald)
Immediate need is for 2/8. Winter Guard competition will be discussed later in the meeting.
2. Fundraising (Beth Peterson)
a. ESPN Magazine - packets are being assembled. This is usually a good fundraiser.
b. Candy - in the process of ordering.
c. Other – Beth is talking with some Middle School parents about some ideas.
d. Other ideas – none offered.
3. Treasurer (Holly Dufrense)
There is a deficit in candy sales. Maryanne Holem moved to accept the Treasurers Report as presented. Sheryl Lynn Frazier seconded. Motion passed unanimously.
4. Secretary (Kathy Hall)
No old business.
5. Concessions
ON-GOING BUSINESS
1. Trip (Holly Dufrense)
Holly investigated a trip to Atlanta to go to the DCI show and then visit Six Flags. The DCI should be a big show. Date will be July 30-31. Cost is $191 per person for everything but food. A minimum of 40 are needed. Holly will get forms to students on Wednesday for them to sign-up.
2. Solo & Ensemble (February 18 & 19)
Each student who is performing should have their performance date and time. Event is held at Landmark on Kernan Blvd.
3. Play-a-Thon (2/11, 5:30 – 9:00 p.m.)
The entire band meets. The first 90 minutes students work in groups with clinicians. This activity is mandatory. Students should eat before they come. Water will be provided. No volunteers are needed.
NEW BUSINESS/REPORTS:
1. Scholarship Committee (Sallie Gipson)
Two scholarships, $1000 and $500, are awarded to senior band students. Kathy Hall, Mr. Maerkl, Patricia Holder and Rick volunteered to be on the committee. Scholarship applications will be distributed to students this month. The application deadline is March 1.
2. Beaches Winter Invitational (March 19, 1:00 – 10:00 p.m.)
This is an Indoor Guard competition that FHS hosts. Many volunteers will be needed. Parents should consider volunteering even if they do not have a child in Winder Guard. Student Volunteers will get volunteer hours. Sharon Singh is the Guard parent contact and will help with recruiting Guard parents. The next Band Booster meeting on 3/8, will be a mandatory meeting to discuss details of the event.
3. Hospitality Person
a. People needed. Rosa Cabana has stepped down as the Hospitality person. She did a wonderful job and will be missed. Sheryl Lynn Frazier offered serve as Hospitality person for the March 19 event.
b. Decorate for Band Banquet (5/20)
Mr. Maerkl will begin the process of setting the theme in order to give more time to prepare.
OTHER NEW BUSINESS:
1. Relay for Life (5/16)
Students are encouraged to participate.
2. Beaches Opening Parade (5/19)
3. Nominating Committee (Sallie Gipson)
Sallie Gipson will chair this committee and Kathy Hall will co-chair. The fiscal year ends 6/30/2011.
MOTIONS:
1. Beth Peterson motioned to waive reading of the minutes of January 11, 2011. Sheryl Lynn Frazier seconded. Motion approved unanimously.
2. Beth Peterson motioned to approve the minutes of January 11, 2011. Sheryl Lynn Frazier seconded. Motion approved unanimously.
3. Maryanne Holem motioned to accept the Treasurers Report of January 11, 2011, as presented. Sheryl Lynn Frazier seconded. Motion passed unanimously.
Next meeting: Tuesday, March 8, 7:00 p.m.
Meeting adjourned: 8:24 p.m.
Respectfully submitted by Kathy Hall, Secretary
FHS BAND BOOSTERS
Parent Meeting
January 11, 2011
Type of Meeting: Parent Meeting (held the 2nd Tues. of each month at 7:15 p.m.)
Meeting Facilitator: Sallie Gipson, President
Meeting called to order 7:30 p.m. by Sallie Gipson
Minutes from September 14, 2010:
Holly Dufrense motioned to waive reading of the minutes of November 22, 2010. Rosa Mateos seconded. Motion approved unanimously.
Beth Peterson motioned to approve the minutes. Rosa Mateos seconded. Motion approved unanimously.
BAND DIRECTOR COMMENTS:
Instrument Purchase: Mr. Maerkl is investigating the prices of a professional level flute, euphonium and drum line uniforms for next year.
Solo & Ensemble: The event is February 18 & 19 at Landmark. Students were given a registration form before holiday break. He reported to students that he was very pleased that so many students had registered. If a student registers he/she should be practicing. If a student did not register, he/she must still prepare to play in class. Parents are required to transport their student to Landmark. The accompanist fee is $30. Fees, paid directly to Ms. Kellner, are made right before the event. To achieve State level the student must receive a 5 and get a Superior Rating. There are three sites for State Solo Ensemble. Mr. Maerkl will decide between Tallahassee and Orlando. None of the dates are during Spring Break.
Tampa Conference: Mr. Maerkl had students organize the music library and more music was found that previously realized. Thus, he probably will not be spending as much on new music as was spent in the past. While at the conference, he will check on uniform alternatives.
Uniforms: Marching band uniforms need to be returned as soon as possible.
Candy Sales: Mr. Maerkl will remind students to turn in their money.
Calendar: The switch to PlanetHS has had a few delays, in part because calendar changes must be approved before posted and the decision was made to bring together on the calendar all bands, thus affecting rehearsal schedules. As a result, Mr. Maerkl has opted to update SchoolNotes. The following calendar updates were reviewed: pre-MPA at Sandlawood on February 8 (so the next Booster meeting will be on February 7); Play-a-Thon on February 11, which is a long concert rehearsal at the midpoint before FBA; Concert MPA on March 11 or March 12 at Mandarin HS; Jazz MPA will be at FSCJ; Opening of the Beaches Parade on April 17.
OLD BUSINESS/REPORTS:
1. Band jackets (Sallie Gipson)
Sallie describe the jackets, which will cost $35. Up to two lines can be personalized (with a student’s name, instrument, etc.) There is no profit but serves as a show of band spirit. Sallie will distribute order forms.
2. VP - Fundraising (Beth Peterson)
ESPN Magazine packets will be coming. There will be another candy sale before the end of the school year.
3. VP – Volunteers (Nancy McDonald)
Sallie will contact parents of Guard students to attend next meeting at which the Winter Invitational Competition, hosted by FHS, will be discussed.
4. Secretary (Kathy Hall)
No old business.
5. Treasurer (Holly Dufrense)
There has been no activity of any consequence due to the holidays. Rosa Mateos moved to accept the Treasurers Report as presented. Mike Geary seconded. Motion passed unanimously.
ON-GOING BUSINESS
1. Trip
Since the New Orleans trip was cancelled, offering a one day trip to Orlando at the end of the school year is being considered or waiting until July and combining the Orlando trip with the DCI.presentation.
2. Solo & Ensemble (February 18 & 19)
This was discussed in Mr. Maerkl’s comments.
3. Beaches Winter Invitational (March 19 at FHS)
Volunteers will be needed for this competition. Students can earn volunteer hours at this event. Sallie will contact guard parents first and then determine how many more volunteers are needed.
NEW BUSINESS/REPORTS:
1. Scholarship Committee (Sallie Gipson)
Two scholarships, $1000 and $500, are awarded to senior band students. The committee critiques the students. Application forms are available in February. The committee meets one time and computes student achievements. Scholarships are awarded at the Band Banquet. Holly Dufrense offered to chair this committee. One or two other people are needed to be on the committee.
2. Nominating Committee (Sallie Gipson)
A chairperson and committee members are needed. Parents are highly urged to consider becoming involved at the Board level. It also is critical that someone become involved this year with concessions in order to be prepared to take over concessions.
3. FHS Band Adoption of the Road. (Brenda Ray)
The sign crediting the FHS Band with taking care of the road in front of school has been replaced. Cleaning of the road area need to be done once a month and should be reported to the City. Beth Peterson has been taking care of this but perhaps has not been reporting the activity to the City. Beth was not available to respond.
MOTIONS:
1. Holly Dufrense motioned to waive reading of the minutes of November 22, 2011. Rosa Mateos seconded. Motion approved unanimously.
2. Beth Peterson motioned to approve the minutes of November 22, 2011. Rosa Mateos seconded. Motion approved unanimously.
3. Rosa Mateos motioned to accept the Treasurers Report of November 22, 1022, as presented. Mike Geary seconded. Motion passed unanimously.
Next meeting: Monday, February 7, 7:00 p.m. (change of date due to pre-MPA event at Sandalwood HS)
Meeting adjourned: 8:31 p.m.
Respectfully submitted by Kathy Hall, Secretary
FHS BAND BOOSTERS
Parent Meeting
November 22, 2010
Type of Meeting: Parent Meeting (held the 2nd Tues. of each month at 7:15 p.m.)
Meeting Facilitator: Sallie Gipson, President
Meeting called to order 7:31 p.m. by Sallie Gipson
Minutes from September 14, 2010:
Holly Dufrense motioned to waive reading of the minutes of October 12, 2010. Maryanne Holem seconded. Motion approved unanimously.
Holley Durense motioned to approve the minutes. Nancy McDonald seconded. Motion approved unanimously.
BAND DIRECTOR COMMENTS:
MPA/FBA: The event was very successful. Everyone congratulated Mr. Maerkl on earning the Superior Rating.
All District Auditions: All wide range of students made All District.
Communication: The school is now using Planet HS. Students and the Board can update the sights but everything must be approved through Josh, which can take up to a day. Sallie could wan communication off of Charms and in the meanwhile cut and paste email addressed to Planet HS. Mr. Maerkl needs to get Board members on as “helpers” because SchoolNotes is being eliminated. Plant HS has the advantage of being able to stream videos on it.
Students: Mr. Maerkl expressed his pride in the students’ accomplishments.
Solo Ensemble: Mr. Maerkl will send out a sheet regarding the solo ensemble for FBA.
OLD BUSINESS/REPORTS:
1. Volunteers (Nancy McDonald)
No needs until March.
2. Fundraising (Beth Peterson)
Gator Bowl Tickets: Usually available one week before Winter break begins.
Candy: Sales begin 11/29. Students receive one-half of their sales.
3. Treasurer (Holly Defrense)
Beth Peterson motioned to approve the Treasurer’s Report as presented. Nancy McDonald seconded. Motion approved unanimously.
4. Secretary (Kathy Hall)
No old business.
5. Concession
There are three cases of soft drinks available for sale.
6. FHS Band Jackets
Sallie Gipson is investigating ordering band jackets.
ON-GOING BUSINESS
1. Trip
The New Orleans trip is cancelled due to lack of response. Mr. Maerkl presented several ideas:
- the 9/11 Anniversary Veterans’ Day parade in NYC.
- 11/20 competition at the Ellipse of the White House.
- Winter park in Colorado
- Strawberry Festival in West Virginia
Mr. Markl also suggest a shot one day trip, perhaps to Universal Studios/Harry Potter. Group rates would apply and a charter bus would be needed. The date will be announced.
NEW BUSINESS/REPORTS:
1. FBA
(General discussion) All of the directors enjoyed the event. The extra gators were a great advantage. Programs need to be copied in-house
2. Indoor Drum Line
There was not an Indoor Drum Line this year because of staffing issues. Mr. Ribstien is returning and offered to work on some pep rally events which would serve to raise some funds which would impact feeds needed from students. This may be different from what was experienced in the past but we will at least have an Indoor Drum Line.
3. Winter Color Guard
- Fees are $350; Holly Dufrense will add a 4th payment to the payment schedule
- Beaches Winter Invitational is March 19, 2011. FHS hosts a completion of Indoor Drum Line and Winter Guard. More volunteers will be needed to help that day. The event usually nets $1000. Holly Dufrense may consider chairing this event.
4. Holiday Extravaganza
- 12/7 at 7 p.m.
MOTIONS:
1. Holly Dufrense motioned to waive reading of the minutes from October 12,, 2010. Maryanne Holem seconded. Motion approved unanimously.
2. Holly Dufrense motioned to approve the minutes from October 12, 2010. Nancy McDonald seconded. Motion approved unanimously.
3. Beth Peterson motioned to accept the budget as presented. Nancy McDonald seconded. Motion passed unanimously.
Next meeting: TBA (due to school breaks)
Meeting adjourned: 8:30 p.m.
Respectfully submitted by Kathy Hall, Secretary
FHS BAND BOOSTERS
Parent Meeting
October 12, 2010
Type of Meeting: Parent Meeting (held the 2nd Tues. of each month at 7:15 p.m.)
Meeting Facilitators: Sallie Gipson, President
Meeting called to order 7:22 p.m. by Sallie Gipson
Minutes from September 14, 2010:
Maryanne Holem waived to waive reading of the minutes. Holly Dufrense seconded. Motion approved unanimously.
Casey Moore motioned to approve the minutes with the addition the Evelyn’s last name (LeDue). Lonell Jones seconded. Motion approved unanimously.
BAND DIRECTOR COMMENTS:
Middleburg Competition: we didn’t do as well as hoped. We should do much better at the November 6 FBA assessment.
Shands Pep Rally: We have been asked to provide a pep band at 4 p.m. on 11/7 for the FL-GA Game. Volunteer house will be available.
Veteran’s Memorial Park Opening: Candace Kelly asked if Mr. Maerkl would consider playing for the opening of the Park at 2 p.m. on Veteran’s Day. Band members would probably meet their.
All-District Auditions: All-District music, consisting of a piece and scales, will be distributed to students on Thursday. There is a $10 fee. Auditions will be held Tuesday, 11/16, at Atlantic Coast High School. In wind, all students are expected to audition.
Concert Season: Tuxedo and dress orders must be made. Holly will get the forms for tuxedos. Dresses are $55. Beth will bring in a sample.
Upcoming: Holiday Extravaganza on 12/7; Concert MPA on 3/19
OLD BUSINESS/REPORTS:
1. Volunteers (Nancy McDonald)
- Terry Parker is now a home game. Volunteers are needed. Chaperones were not reassigned but any who can help are urged to sign up.
2. Treasurer (Holly Defrense)
3. Secretary (Kathy Hall)
4. Fundraising (Beth Peterson)
NEW BUSINESS/REPORTS:
1. Volunteers (Nancy McDonald)
- Senior Night (11/5). A few more volunteers are needed.
- Homecoming (11/10). More volunteers are needed. Hospitality needs help with feeding the seniors and their families; someone is needed to hand flowers to the senior on the visitors’ side of the field. Band members are dismissed at half time at Homecoming.
2. Treasurer (Holly Dufrense)
- We are ahead of budget due to concessions profits. We still need band sponsors for FBA - $3000 was budgeted and only $100 has been received.
- Students accounts were discussed and how payments can be made. The third payment was due 10/8 and final payment is due 11/5. Senior money does not rollover to the next year but can be credited to a family member in the band. Accounts are updated and posted on Fridays.
- The payment schedule for the band trip was distributed. There was discussion of past trips and the great bonding experience it provided for a band, especially for freshmen. Mr. Maerkl said FBA encourages a band trip every 1-2 years.
3. Fundraising (Beth Peterson)
- Cheesecake: Delivery will be on Tuesday, 10/19.
- Sheet Sales: Ends next week.
- Candy Sale: Dates are 11/29 – 12/17 and 4/18 -4/29.
- Mr. Yogoto Spirit Nights: The band receives 15% of all sales.
- Ad program for FBA: tabled for now. Sallie will send out information.
4. FBA
- There will be a separate meeting next week to discuss FBA.
MOTIONS:
1. Maryanne Holem waived to waive reading of the minutes from September 14, 2010. Holly Dufrense seconded. Motion approved unanimously.
2. Casey Moore motioned to approve the minutes from September 14, 2010 with the addition the Evelyn’s last name (LeDue). Lonell Jones seconded. Motion approved unanimously.
3. Mary Dadman motioned to accept the budget as presented. Mike Geary seconded. Motion passed unanimously.
Next meeting: TBA (FBA Meeting and regular Parent Meeting
Meeting adjourned: 8:24 p.m.
Respectfully submitted by Kathy Hall, Secretary
FHS BAND BOOSTERS
Meeting
September 14, 2010
Type of Meeting: Parent Meeting (regular meetings are held the 2nd Tuesday of each month at 7:15 p.m.)
Meeting Facilitators: Sallie Gipson, President
Jonathan Maerkl, Band Director
Meeting called to order 7:16 p.m. by Sallie Gipson
Minutes from August 20, 2010:
Holly waived to waive reading of the minutes. Evelyn ______ seconded. Motion approved unanimously.
Brenda Hankin motioned to approve the minutes as presented. Holly Dufrense seconded. Motion approved unanimously.
BAND DIRECTOR COMMENTS:
Band progress: Mr. Maerkl reported that the band was off to a good start and has settled into a routine. In week 6 out of 13 they will hopefully learn the rest of the drill this week.
Schoolnote notifications: Mr. Maerkl asked parents who were not receiving “notify me” of changes in Schoolnotes to contact him until technical problems with the system could be resolved.
Private lessons: He received some information for a non-profit group offering private lessons but the location is not convenient.
Fair Share: He reminded parents that Fair Share was due on Friday and that there are many options for paying. If there was an issue or concern about the payment parents are welcome to contact him.
Cleaning instruments: Mr. Maerkl will work with students on how to properly clean their instruments. Information is also available on NPR.
Photos: Date is 10/29. Students will need their uniform that day. Holly will help the photographer.
Tri-State: Date is 12/2 -12/5 in Georgia. Cost is $199 for the weekend not including lunch and dinner money. Students need to be nominated by Mr. Maerk. This is available to juniors and seniors. Students need to let Mr. Maerkl know if they are interested.
Gator Bowl: School approval is needed before sales can begin. Sallie will announce the official sale date on Schoonotes. Our seats this year are not as good as in the past.
OLD BUSINESS/REPORTS:
1. Volunteers (Nancy McDonald) Nancy thanked parents and said she thought they had a sufficient number of volunteers.
2. Treasurer (Holly Defrense) The Balance Sheet as of 9/14/10 was distributed and discussed.
3. Fundraising (Beth Peterson There are still some entertainment books available and they will try to sell them at cost. Mr. Maerkl offered students a free book if they sold five, so the quantity sold at cost must be monitored.
4. Secretary (Kathy) Kathy will deliver extra Booster Manuals to Mr. Maerkl so he has them on hand in the event he has new students, parents or other interested parties who request them.
5. Mandatory Parent Meeting Parents felt the colored nametags helps to welcome new band parents. It was suggested that it may be helpful to make the Booster Manual available ahead of the mandatory meeting. Also suggested was posting volunteer sign-ups so people can remember what events they signed up for. This could possibly be posted with the minutes and put in as a link to Mr. Maerkl’s site. Sallie commented that she will use School notes a lot because so many seem not to be receiving Charms. Suggestions included using the site sign-up.com which could be linked to Schoonotes and for using a a google group which could be set-up be a parent volunteer but would require someone act as the set-up and administrator of the site.
NEW BUSINESS/REPORTS:
1. Volunteers (Nancy McDonald) Nancy reported that a few upcoming events will be addressed as those dates approach. She asked everyone to please submit volunteer forms to DCPS if they have not already done so. Sallie explained the competition procedure and that students are fed before leaving for the competition. The Middleburg away game is the evening before the Middlebury Competition. Mr. Maerkl may inquire of the possibility of the band staying at Middleburg High School that night to avoid the late night/early morning schedule.
2. Treasurer (Holly Dufrense) Holly explained the budget and how the concessions profits were figured into the budget. She stressed that Fair Share was due this past Friday. The sequencing of Fair Share, Band Fee, Fair Share and Band Fee was established to give those who needed to raise money the time and opportunity to do so (through fundraising.) While Band Fees can be waived for free lunch, Fair Share cannot.
3. Fundraising (Beth Peterson)
Cheesecake: Dates 9/8 to 9/21. Delivery will be on Tuesday or Thursday during the week of 10/18. Students will receive 28 – 30% of what they sell.
Gator Bowl: Mr. Maerkl distributed the flyer. The kick-off date will be announced on Schoolnotes and the deadline for sales is 11/3.
Candy Sale: Dates ate 11/29 – 12/10 and 4/18 -4/29. This is done by lottery at FHS.
Bumper Stickers: Sallie will talk with Mr. Gilbert about making a bumper sticker fundraiser applicable to all of the school and alumni so that it is a worthwhile financial endeavor.
Other ideas: Beth Peterson asked that people email her or Sallie with any ideas. The group discussed Hickory Farms, Cracker Barrel pies, prepaid scratch-off cards. Mary Dadmen will email Sallie with the website for the scratch-off cards.
4. Secretary (Kathy Hall)
Kathy will deliver extra Booster Manuals to Mr. Maerkl so he has them on hand in the event he has new students, parents or other interested parties who request them.
5. Uniforms (Beth Peterson) Beth reminded parents to unzip uniform bags as soon as possible after use.
6. New Orleans Trip
Date: 5/27 0 30 (Memorial Day weekend). The first deposit is due 10/15. Total cost is $575.
7. Hospitality Team (Sallie Gibson)
For all events and activities, Rosa Cabanas and Jenni Sabistan can always use help.
Competitions: Middleburg (10/9) and St. Augustine (10/23). Servers are still needed to help serve breakfasts.
Middle School Night/Forrest Game and Alumni night: We feed the students before the game. Mayport Middle parents were asked to help communicate this information to 8th graders only. Help in concessions will be needed early that day.
Senior Night: Date: 11/5. We feed the seniors and their parents.
Band Banquet: Date 5/20
9. FFCC
Date is 3/19/11. We compete even though we host the event and usually make a profit at this event.
10. FBA
Date is 11/6/10 at FHS. This is an assessment of bands. We perform. Set-up begins at 10 a.m. the event begins at 2 p.m. There will be a planning meeting the third week in October. . An FBA Chair is needed. SATs are given at Fletcher that day.
MOTIONS:
1. Holly waived to waive reading of the minutes. Evelyn ______ seconded. Motion approved unanimously.
2. Brenda Hankin motioned to approve the minutes as presented. Holly Dufrense seconded. Motion approved unanimously.
3. Brenda Hankin motioned to accept the budget as presented. Mary Dadman seconded. Motion passed unanimously.
Next meeting: Tuesday, October 12, 2010, 7:15 p.m.
Meeting adjourned: 8:37 p.m.
Respectfully submitted by Kathy Hall, Secretary
FHS BAND BOOSTERS
Meeting
August 9, 2010
Type of Meeting: Parent Meeting (regular meetings are held the 2nd Tuesday of each month at 7:15 p.m.)
Meeting Facilitators: Sallie Gipson, President
Jonathan Maerkl, Band Director
Meeting called to order 6:46 p.m. by Sallie Gipson
Introduction of the 2010-11 Board: Sallie introduced the Board members and thanked everyone for attending. Special thanks were extended to Mary Ann (Concessions) and Rosa and Ginny (Hospitality). Parents were invited to introduce themselves to parents with a different colored nametag. A very animated exchange followed.
Approval of minutes from the last meeting: None. This was the initial meeting.
BAND DIRECTOR COMMENTS:
Mr. Maerkl welcomed new and veteran band parents. He complimented the students on their hard work during Band Camp. He explained his philosophy, goals and expectations of the band and band members. Grades, classroom management and parent responsibility were noted. In closing, basic policies and procedures, fees and fair share, and time and monetary commitments were explained. Mr. Maerkl provided his e-mail and phone contacts and, along with Sallie, encouraged parents to sign on to schoolnotes.com to receive the latest news and updates. Mr. Maerkl field several questions pertaining to percussion class, auditions for college and how guard members were graded.
REPORTS and NEW BUSINESS:
1. Budget Vote: Holly Defrense, Treasurer. Holly explained the budget, highlighted ordering of show shirts, shoes, procedures for making payments, and the New Orleans trip. She explained the nonprofit status of the Band Boosters. Band fees versus fair share was explained as well as Pay Pal option for making payments, Charms, and how a student can accrue money in their account.
Mary Ann Holem motioned to accept the budget as presented. Seconded by Bethene Middleton. The budget passed unanimously.
2. VP – Fundraising: Beth Peterson. Mary Ann Holem, Chairperson of Concessions, was thanked. Beth explained the “wish list” for the first aid kits, and the following planned fundraising
activities: Entertainment Books, candy sales, cheesecake sales, and Gator Bowl ticket sales. Possible future fundraising activities may include the sale of microfiber bed sheets and “flocking” with flamingos. Sallie welcomed parents to bring forth any other ideas for fundraising activities.
3. VP – Volunteers: Nancy McDonald. Nancy encouraged everyone to get involved and to sign-up after the meeting to volunteer for upcoming events.
4. Uniforms and Uniform Care: Beth Peterson. The difference between Marching Band and Concert Season attire was discussed. Beth asked for volunteers to help repair marching uniforms.
5. Secretary: Kathy Hall. Minutes will be posted on the website.
6. Closing Comments: Sallie Gibson, President. Sallie urged parents to read and refer to the Band Booster Manual. She invited parents to the next meeting, which would include a “social” time to get to know each other better. A flyer announcing the meeting was distributed to those in attendance. Parents were then invited to move to the drivers’ education lot to hear the students debut of “Orpheus” before returning to the auditorium to sign-up to volunteer and enjoy snacks and drinks.
MOTIONS:
1. Mary Ann Holem motioned to accept the budget as presented. Bethene Middleton seconded. Motion passed unanimously.
Next meeting: Tuesday, September 14, 2010, 7:15 p.m.
Meeting adjourned: 8:20 p.m.
Respectfully submitted by Kathy Hall, Secretary
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