Duncan U. Fletcher Band Boosters Association, Inc.
2009-2010 Meeting Minutes
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FHS Band Parent General Meeting Minutes
September 8, 2009
In attendance: Cindy Bohn, President
Beth Peterson
Melisa Beaty
Holly Dufresne
Jonathan Maerkl - Director
Meeting called to order at 6:41pm
Sallie not feeling well. Minutes recorded by Beth.
Minutes were read silently from August meeting.
Motion was made by James Campbell, and 2nd motion made by Holly Dufresne to accept minutes as written. Motion carried.
Mr. Maerkl gave description of how Sandalwood activities should go. Band students will eat and mingle with each other.
Entertainment books end today, Cheesecake sale starts.
Fairshare is due by 9/11/09.
Charms is up and running. Please see Cindy with questions.Fairshare has to be paid by Fri to participate.
Entertainment books have ended, Cheesecake started. ESPN magazines and Gator Bowl ticket info to be announced soon. We are also investigating other options.
Friday’s game with Nease showed a 2500.00 profit. Volunteers doing a great job. Thank you.
For Friday game against Nease, there will be a tentative depart time of 430pm. Backpacks, water bottles, and poncho are part of the required “band uniform”. Failure to come prepared with these items can result in minutes being taken away from 3rd qtr. Break. Water bottles should arrive at Fletcher filled with water.
Please see Melisa if you are interested inattending/working Jag game, or can work a football game.
More info to come by next meeting regarding hosting FBA Nov. 7, 2009.
Please go over garment/uniform care in band handbook. We are suggesting parents secure repairs to uniforms, when possible. We will be able to make some repairs.
There is a consignment shop in Atlantic Beach, Closet Karma, that will work with band students requiring tuxedos.
FHS BAND BOOSTERS MEETING
AUGUST 21, 2009
TYPE of MEETING: Parent kick-off meeting (regular meeting held 2nd Tuesday of each month-6:30pm)
MEETING FACILIATORS: Cindy Bohn, Jonathan Maerkl
Meeting called to order at 7:02 pm by Cindy Bohn
Cindy introduced the 2009-2010 Band Board
BAND DIRECTOR COMMENTS
•Mr. Maerkl introduced himself, spoke about the program
•Asked that shoe/glove orders be turned in if they have not already
REPORTS and NEW BUSINESS
1.BUDGET VOTE (Holly Dufresne, treasurer )
• Holly handed out the 2009-2010 budget and explained a little about our budget and how we get our operating funds
• She explained the fair share/band fees and how they work. Explained that if your student is on free/reduced lunch, their fair share/band fees are reduced.
• Holly spoke in detail about the pay pal, Charms music admin. Program. These are all options for payment of fees.
• Holly explained that deadlines for fees will be posted on schoolnotes and Mr. Maerkl will let student know also.
***Motion to accept budget as presented called by Lisa Wall, seconded by Terry Archer. Vote passed unanimously.
2.FUNDRAISING (Beth Peterson)
a) Concessions ( MaryAnn Holem introduced). She spoke about concessions and need for volunteers
b) Fundraisers:
ENTERTAINMENT BOOKS
• will be kicked off Monday (8/24) or Tuesday (8/25).
• Students check out from Mr. Maerkl
• 2 weeks to sell
• They sell for $20.00. $10.00 goes into student account
• If you sell 5 or more, your name will be entered into a drawing for $25.00 I tunes gift card (2 drawings)
CANDY SALES
• 10/29 & 11/6 are dates
• Students check out boxes, must sell entire box
• $26.00 goes into student account for each box sold
CHEESECAKE SALES
• begins 9/8/09
• runs 2 weeks
• 30% of students sales goes into their account
ESPN MAGAZINE SUBSCRIPTIONS
• No date yet
• Subscription is $40.00 & $30.00 goes into student account
GATOR BOWL TIX. COMING
3.VOLUNTEERS (Melisa Beaty)
a)Volunteer opportunities: Melisa introduced the various volunteer opportunities
JAGS GAMES/LSR RADIO SALES
• $50.00 to student account
• Need 13 parent/student teams per game
• Arrive 3.5 hrs before game
• At end of shift can stay and watch game for free of leave (shift ends at halftime)
• They give us shirts
• Parking provided
• No drinking while working & representing school
• If a student needs an adult to pair up with, let Melisa know. $50.00 would be split between student and adults student
• Pick up handout by sign up sheets which explains program
b.)Melisa explained sign up sheets and that after meeting parents can sign up for football games, parades, etc.
c.)As listed in band handbook, a minimum of 5 hours of volunteer hours is required per parent
d.)If you are going to volunteer with students, you MUST fill out and send in a Volunteer Screening form to Duval County (available on schoolnotes). Once you receive your card in the mail, make a copy and give to Melisa to put in notebook.
4.UNIFORMS & UNIFORM CARE
a)Cindy explained uniform care for Marching. Encouraged that students remove uniforms from garment bag after games to air out so they don’t smell. If they get mildewed and smelly, parent of student is responsible for dry-cleaning) Handout explaining available by volunteer sign up sheets
b)Uniforms under marching uniforms is as follows: BOYS- Black gym shorts/uniform t-shirt. GIRLS- Black soffes/uniform t-shirt. If they do not have that on, they will not be able to remove Marching uniforms.
c)Concert season uniforms: Boys will need to get a full tux with purple cumber bun and bow tie. Girls will ear long black dresses which we can order. Students will need these by the first concert which is Holiday concert in December.
5.SECRETARY (Sallie Gipson)
a)Explained that the monthly parent meeting minutes will be available on schoolnotes.
6.CLOSING COMMENTS (Cindy Bohn)
a)For the months of September & October, parent meetings will be held at 6:30pm
b)Board meetings are open and will be held at 5:30pm prior to parent meeting
c)Meetings will return to regular time (7:00pm) after October meeting for the remainder of the year.
d)Parents pick up Band manual
e)Instructions for CHARMS is on schoolnotes and in manual
f)End of year trip:
•2 opportunities
•New Orleans or San Antonio
•Working of finalizing cost
g)Order forms attached to agenda for shirts/shorts. Please return by August 28
Meeting dismissed at 8:05 pm.
Respectfully submitted by Sallie Gipson, Secretary
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