BELL PTA EXTRAS
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Bell PTA Executive Board Meeting
2007 Oklahoma State PTA Convention
Bell PTA Unit Report
Date: August 1, 2007
Representatives from the Bell Elementary PTA unit recently attended the Oklahoma State PTA Convention, held July 27-28, 2007. in Stillwater, Oklahoma. PTA members attending included Krista Cornelius, president, Rhonda Allbright, vice-president, and Oskeat Sanders, parliamentarian.
Approximately 330 delegates attended the convention from across Oklahoma. Highlights of the convention included a visit from National PTA President Elect Chuck Saylors, who addressed delegates and presented several workshops concerning PTA leadership and membership. Keynote speaker Ric Giardina, addressed delegates at general sessions, presenting strategies on change and how to handle overwhelming life situations.
The delegates from Bell PTA and the workshops they attended are as follows:
President, Krista Cornelius
*PTA Basics for the New Unit President
*Basic Financial Training for All PTA Officers
*Fundraising Strategies
*Putting Out Fires: Presidents' Burning Questions
*Governing Your PTA: Understanding Bylaws & Standing Rules
Vice-President, Rhonda Allbright
*Reflections Art Program
*Tainted Trust: Understanding the Risks of Running your PTA
*It Only Hurts When I Change
*No Child Left Behind
*Membership: Things You Need to Know
Parliamentarian, Oskeat Sanders
*Motivating, Managing, & Recognizing Volunteers
*T.E.A.M.- Dynamics of Teamwork
*When Did We Vote For That?
*Governing Your PTA: Understanding Bylaws & Standing Rules
*Membership: Things You Need to Know
In addition to the workshops, each volunteer attended the newcomer's session, every general session, the membership celebration/two-step to good health line dancing. the networking opportunity and pin exchange, awards luncheon, and our region meeting.
In closing, we had a wonderful time meeting other Oklahoma units and their delegates. I believe we gathered a lot of valuable information from the sessions, workshops, and networking. We are excited to begin the new school year and ready to share with our unit, the education and ideas we received.
Respectfully submitted,
Krista Cornelius, Bell PTA President
Alexander Graham Bell PTA Bylaws
Alexander Graham Bell Elementary
Oklahoma PTA Region, Northeast
Name of person submitting bylaws, Krista Cornelius
6304 East Admiral Blvd. Tulsa, OK 74115
918-833-8612 bell_pta@yahoo.com
ArticleI: Name
The name of this organization is the Alexander Graham Bell Elementary Parent Teacher Association of Tulsa, Oklahoma. It is a local PTA organized under the authority of the Oklahoma Congress of Parents and Teachers (the Oklahoma PTA), a branch of the National Congress of Parents and Teachers (the National PTA).
Article II:
Purposes
Section 1. The Objects of the Alexander Graham Bell PTA, in common with those of the National PTA and the Oklahoma PTA are:
a. To promote the welfare of children and youth in home, school, community, and place of worship.
b. To raise the standards of home life.
c. To secure adequate laws for the care and protection of children and youth.
d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth,
e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.
Section 2. The Objects of the National PTA, the Oklahoma PTA and the Alexander Graham Bell PTA are promoted through an educational program directed toward parents, teachers, and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article III.
Section 3. The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code or corresponding Section of any future Federal tax code (hereinafter "Internal Revenue Code").
Article lll: Basic Policies
The following are basic policies of the Alexander Graham Bell PTA in common with those of the National PTA and Oklahoma PTA:
a. The organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The organization or the members in their official capacities shall not endorse a commercial entity or engage in activities not related to promoting of the Objects of the Organization.
c. The organization or members in their official capacities shall not - directly or indirectly - participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
d. The organization shall work with the schools to provide quality education for all children and youth, and shall seek to participate in the decision making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to board of education, state educational authorities, and local educational authorities.
e. The organization shall not enter into membership with other organizations except such international or national organizations as may be approved by the National PTA Board of Directors. The Oklahoma PTA or any of its divisions may cooperate with other organizations and agencies concerned with child welfare, but PTA/PTSA representatives shall make no commitments that bind the group they represent.
f. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers or other private individuals except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.
g. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section 501 (c)(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code.
h. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more non-profit funds, foundations, or organizations that have established their tax exempt status under Section 501 (c)(3) of the Internal Revenue Code.
Article IV: Relationship with National PTA and Oklahoma PTA
Section 1. This local PTA shall be organized and chartered under the authority of the Oklahoma PTA in the area in which this local PTA functions, in conformity with such rules and regulations, not in conflict with the National PTA Bylaws, as the Oklahoma PTA may in its bylaws prescribe. The Oklahoma PTA shall issue to this local PTA an appropriate charter evidencing the due organization and good standing of this local PTA.
A local PTA in good standing is one that:
a. Adheres to the Objects and basic policies of the PTA;
b. Remits the National portion of the dues through the State PTA to reach the National office by dates designated by the National PTA
c. Remits the Oklahoma portion of the dues to the State Office by dates selected by the Oklahoma PTA Board of Directors.
d. Has bylaws approved by the Bylaws Committee of the Board of Directors of the Oklahoma PTA;
e. Submits a copy of a current audit to the State Office by October 31st of each year; and
f. Submits a list of current officers to the State Office by October 31st of each year.
Section 2. The articles of organization of this local PTA include (a) the bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).
Section 3. The charter of a local PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination for failing to remain a "PTA in good standing" as described in Article IV, Section 1 of these bylaws.
Section 4. The adoption of an amendment to any provision of the National PTA Bylaws shall serve automatically and without the requirement of further action by this local PTA to amend its corresponding bylaws. This local PTA shall promptly incorporate such amendments in its bylaws.
Section 5. Bylaws of this local PTA shall include an article on amendments.
Section 6. Bylaws of this local PTA shall include a provision establishing a quorum.
Section 7. Each officer or board member of this local PTA shall be a member of this local PTA.
Section 8. The bylaws of this local PTA shall prohibit voting by proxy (unless proxy voting is specified by applicable state law).
Section 9. A PTA member shall not serve as a voting member of this local PTA's board while serving as a paid employee of or under contract to this local PTA.
Section 10. Only members of this local PTA who have paid dues for the current membership year may participate in the business of this local PTA.
Section 11. This local PTA shall collect dues from its members and shall remit a portion of such dues to the Oklahoma PTA as provided in Article V hereof.
Section 12. The members of the nominating committee for officers of this local PTA shall be elected by the general membership, Board of Directors, executive board, or executive committee.
Section 13. This local PTA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the organization, including specifically, the number of its members, the dues collected from its members, and the amount of dues remitted to the Oklahoma PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Oklahoma PTA or, where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA.
Section 14. The charter of this local unit PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination, in the manner and under the circumstances provided in the bylaws of the Oklahoma PTA.
Section 15. This local PTA is obligated, upon withdrawal of its charter by the Oklahoma PTA:
a. To yield up and surrender all of its books and records and all of its assets and property to the
Oklahoma PTA or to such agency as may be designated by the Oklahoma PTA, or to another local
PTA organized under the authority of the Oklahoma PTA.
b. To cease and desist from the further use of any name that implies or connotes association with the National PTA or the Oklahoma PTA or status as a constituent organization of the National PTA; and
c. To carry out promptly, under the supervision and direction of the Oklahoma PTA, all proceedingsnecessary or desirable for the purpose of dissolving this local PTA.
Such books and records shall include but not be limited to the following:
1. Local Unit Charter (certificate issued upon organization of Local PTA/PTSA Unit).
2. PTA materials received from the Oklahoma or National PTA (i.e., membership cards, manuals or resource materials, educational informational kits, training materials, mailings, convention materials, etc.).
4. Copies of the following (if not already on file in the Oklahoma PTA office):
(i) Unified Local PTA/PTSA Unit Bylaws (with blanks filled in)
(ii) Standing Rules
(iii) Budget
(iv) Minutes from preceding 12 months
(v) Financial statements from the preceding 12 months
(vi) Year-end Financial Statement
(vii) Copy of bank statements from preceding 12 months
(viii) Final IRS Form 990 (if required to file)
(ix) Copy of IRS Employer Identification Number (EIN)
5. Any and all cards or certificates granting the local unit special exemptions or privileges based on its affiliations with the State PTA.
6. All legal records, such as minutes of meetings, financial statements, bylaws, membership lists, agendas, audit reports, budget and insurance information shall be placed in clearly marked boxes and held in storage at the school until completion of the dissolution/disaffiliation process.
Section 16. This local PTA shall include in its bylaws provisions required by the Oklahoma PTA as identified by the number symbol (#).
Section 17. The bylaws of this organization are subject to approval every three years by the Oklahoma PTA.
Section 18. No person shall speak in the name of the Oklahoma PTA before official legislative bodies except the Oklahoma PTA president and/or other persons designated by the executive committee or the president.
Article V: Membership and Dues
#Section 1. Every individual who is a member of this local PTA is, by virtue of that fact, a member of the National PTA and of the Oklahoma PTA by which this local PTA is chartered, and is entitled to all the benefits of such membership.
#Section 2. Membership in this local PTA shall be made available by this local PTA, without regard to race, color, creed, or national origin, under such rules and regulations, not in conflict with the provisions of the National PTA Bylaws or the Oklahoma PTA Bylaws as may be prescribed in the bylaws of this PTA, to any individual who subscribes to the Objects and basic policies of the National PTA.
#Section 3. This local PTA shall conduct an annual enrollment of members but may admit individuals to membership at any time.
#Section 4. Each member of this local PTA shall pay such annual dues to said organization as may be prescribed by the organization. The amount of such dues shall include the portion payable to the Oklahoma PTA-the "state portion"--and the portion payable to the National PTA-the "national portion".
#Section 5. The amount of the state portion of each member's dues shall be determined by the Oklahoma PTA. The national portion of each member's dues shall be one dollar seventy-five ($1.75) per annum.
#Section 6. The Oklahoma portion of each members dues shall be one (1) dollar.
Section 7. Each member of this local PTA shall pay annual dues of _$5.00__ to the organization. The amount of such annual dues shall include the portion payable to the Oklahoma PTA and the portion payable to the National PTA.
#Section 8. The state and national portions of the dues paid by each member of this local PTA shall be set aside by this local PTA and remitted to the Oklahoma PTA through such channels and at such times as the state
PTA bylaws may provide. Each state PTA shall pay to the National PTA the amount of the national portion of dues paid by all members of local PTAs in its area.
#Section 9. Only members of the organization shall be eligible to participate in the business meetings or to serve in any of its elective or appointive positions.
#Section 10. Any Honorary Life Member may become an active member of the National PTA and the Oklahoma PTA through annual membership in a payment of dues to a local PTA.
Article VI: Officers and Their Election
#Section1. Each officer shall be a member of this PTA.
Section 2. The officers of this local PTA shall be a president, 1 vice president(s), a secretary, and a treasurer.
Section 3. Officers shall be elected by ballot at a meeting in the month of _April__ at which time additional nominations may be made from the floor. When there is but one candidate for an office the ballot for that office may be dispensed with and election held by voice vote. A majority vote shall be required for election.
Section 4. Officers shall assume their official duties following the close of the school year and shall serve for a term of _1_ year(s) or until their successors are elected.
Section 5. A person shall not be eligible to serve more than two consecutive terms in the same office.
Section 6. A person who has served in an office for more than one half of a full term shall be deemed to have served a full term in such office.
Section 7. Nominating Committee:
a. There shall be a nominating committee of _3__members (an uneven number, no less than three)who shall be elected by this PTA at a regular meeting at least one month prior to the election of officers. The committee shall elect its own chairman,
b. The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular meeting in April (see Art. VI, Sec. 3). Only members of this unit shall be eligible for election,
c. Only those persons who have signified their consent to serve if elected shall be nominated for, or elected to, such office.
Section 8. Vacancies:
A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the Board of Directors, notice of such election having been given. In case a vacancy occurs in the office of president, the first vice president shall serve notice of the election. The remaining officers shall serve as the nominating committee.
Article VII: Duties of Officers
Section 1. The president shall:
a. preside at all meetings of this local PTA;
b. perform such other duties as may be prescribed in these bylaws or assigned by the organization;
c. be a member ex officio of all committees except the nominating committee;
d. coordinate the work of the officers and committees of the organization in order that the Objects may be promoted.
Section 4.The president may appoint a parliamentarian. The parliamentarian does not have to be a member of the PTA unit and will have no vote.
Section 5. The duties of the Board of Directors shall be to:
a. carry out such business as may be referred to it by the membership of this local PTA;
b. create standing and special committees;
c. approve the plans of work of the standing committees
d. present a report at the regular meetings of this local PTA;
e. select an auditor or an auditing committee to audit the treasurer's accounts;
f. prepare and submit to this local PTA for adoption a budget for the year;
g. approve routine bills within the limits of the budget;
h. elect the delegates to represent the unit at convention.
Section 6. Board Meetings :
a. Regular meetings of the Board of Directors shall be held during the year, the time to be fixed by the Board at its first meeting of the year.
b. Special meetings of the Board may be called by the president or by a majority of the members of the Board.
Section 7. 5 members shall constitute a quorum for the transaction of business.
Section 8. If any member of the Board of Directors shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by a resolution adopted by the Board of Directors.
Section 9. Upon the expiration of the term of office or when individuals cease to hold the position that entitles them to be a member of the board, they shall automatically cease to be a member of the board and shall be relieved of all duties and responsibilities incident to such membership. All records, books and other materials pertaining to the position shall be turned over to the president.
Article IX: Committees
#Section 1. Only members of the organization shall be eligible to serve in any elective or appointive positions.
Section 2. The Board of Directors may create such standing committees as it may deem necessary to promote the Objects and carry on the work of the organization. The term of each chairman shall be _1_ year(s).
Section 3. The chairman of each standing committee shall present a plan of work to the Board of Directors for approval. No committee work shall be undertaken without the approval of the Board of Directors.
Section 4. Special Committees:
a. The power to form special committees and appoint their members rests with the organization, the Board of Directors or the president,
b. As a special committee is created and appointed for a specific purpose, it automatically goes out of existence when its work is done and its final report is received.
Section 5. The president shall be a member ex officio of all committees EXCEPT the nominating committee.
Article X: General Membership Meetings
Section 1. At least 3 regular meetings of the organization shall be held during the school year. Dates of meetings shall be determined by the Board of Directors and announced at the first regular meeting of the year. 7 days' notice shall be given of a change of date.
Section 2. Special meetings of the organization may be called by the president or by a majority of the Board of Directors, 7 days notice having been given.
Section 3. The election of officers shall be held at the annual meeting in May.
Section 4. 10 members shall constitute a quorum for the transaction of business in any meeting of the organization.
Article XI: Council Membership
{APPLIES ONLY TO LOCAL PTAs HOLDING MEMBERSHIP IN A COUNCIL OF PTAs, AND MUST CORRESPOND TO COUNCIL BYLAWS.)
Section 1. This local PTA shall be represented in meetings of the Tulsa Council of Parent Teacher Associations by the president or alternate, the principal or alternate, and by 1 delegate(s) or alternate(s).
a. All representatives to a council must be members of a local unit.
b. Delegates and their alternates shall be chosen by election in April.
c. Delegates to Tulsa__Council of PTAs shall serve for a term of 1 year(s).
Section 2. This local PTA shall pay annual dues of _$65.00_ to the _Tulsa_ Council of PTAs as provided in the council bylaws.
# Article XII: Oklahoma PTA Convention
Section 1. Each local PTA/PTSA, operating under a currently approved charter, whose members dues have been remitted to the Oklahoma PTA as required by the Oklahoma bylaws, shall be entitled to representation at the annual convention by the following delegates:
a. The president, or alternate of the local PTA/PTSA
b. One elected delegate or alternate for every twenty-five (25) members or major fraction thereof, in good standing, as shown on the books of the Oklahoma treasurer on March 31 of each year.
Section 2. The election of delegates, other than the president of the local PTA who is a delegate ex officio, shall be governed by Article VIII, Section 5h of these bylaws.
Section 3. A voting delegate or a person authorized by the local PTA shall, in person, present current membership cards and credentials for those having been pre-registered and/or those being registered at the convention site.
# Article XIII: Fiscal Year
The fiscal year of this organization shall begin on July 1 and end on the following June 30.
#Article XIV: Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the [local PTA name] PTA and in all cases in which they are applicable and in which they are not in conflict with these bylaws, the National PTA Bylaws, the Oklahoma PTA Bylaws, or the articles of incorporation.
#Article XV: Amendments
Section 1. These bylaws may be amended at any regular meeting of the organization by two-thirds vote of the members present and voting, provided that notice of the amendment has been given at least 30 days prior to the regular meeting and that the proposed amendment shall be subject to approval of the Oklahoma PTA.
Section 2. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of the organization, or by a two-thirds vote of the Board of Directors. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
Section 3. Submission of amendments or revised bylaws for approval by the Oklahoma PTA shall be in accordance with the bylaws or regulations of the Oklahoma PTA.
Section 4. The adoption of an amendment to any provision of the National PTA Bylaws shall serve automatically and without the requirement of further action by this local PTA to amend their corresponding bylaws. Local PTAs shall promptly incorporate such amendments in their respective bylaws.
Section 5. The adoption of an amendment to any provision of the bylaws of the Oklahoma PTA identified by a number (#) symbol shall serve automatically and without the requirement of further action by this local PTA to amend their corresponding bylaws.
Revisions Adopted by: Convention Body August 2005
Bell Elementary PTA Standing Rules
Bell Elementary PTA, Local ID #00014212
Purpose
This PTA serves the children in the Bell Elementary School community. Which includes the residences and businesses in the Bell Elementary enrollment area, as well as students on transfer.
Tax-Exempt Status
This PTA's tax exempt status has been reviewed and unit is in good standing.
Legal Documents
The original copy of any legal documents of this PTA shall be kept in a locked safe. Copies are to be made for the president and secretary and kept in a legal documents notebook. Copies of financial documents will be made and kept by the Treasurer. Only the president and treasurer shall have access to the contents of the safe.
Bank Signature Cards
The signatures of only the president and treasurer shall be on the signature card for this PTA’s authorized bank account.
PTA Finances
Reimbursement Policies:
Reimbursements will only be made on previously approved purchases. All reimbursement requests shall include a receipt and shall be submitted to the treasurer within 60 days of purchase. All requests for reimbursement must be received by June 1st.
PTA Room Access
All PTA officers and committee chairs shall have access to the PTA room. Yet, when no business is being conducted in the PTA room, the doors will remain locked to secure PTA property. Only the President, Treasurer, and a school employee will have an entrance keys.
PTA Executive Board Meetings
Monthly board meetings will be held the first Tuesday of each month at 3:30 P.M.
In order to ensure a productive, timely meeting, we suggest the following:
1.Please be on time
2.Your children are not prohibited to be at meetings. Although, as this can become a distraction, PTA will try to provide volunteers to care for your children during meetings. In the case that volunteers are unavailable, we would ask you to try to make arrangements in advance.
3.Please turn off all cell phone ringers during meetings. If you must take a call, please leave the meeting area to do so.
Code of Conduct
The following code of conduct is for all Bell PTA board officers, members and volunteers while attending PTA events and activities on and off school grounds. This is to secure a positive reputation of our PTA and the safety of the students at our school.
While participating in all PTA activities:
1. You will abide by all local, state, and national laws.
2. You will not attend while possessing or under the influence of illegal drugs, alcohol, or any other chemical substances.
3. You will not possess weapons of any kind.
4. You will not use vulgar or obscene language.
5. You will not smoke on school property or while assisting field trips.
6. You will not threaten, harass, or physically/verbally abuse any volunteer, parent, student, teacher, or school employee.
7. You will not engage in any kind of immoral conduct
8. You will not falsify any PTA or school records or misuse any school or PTA funds.
9. You will not destroy or deface any school/PTA property.
In the event that questionable behavior or situation arises, the PTA president and school principal shall be notified. These situations will be dealt with anonymously, and corrected as determined by the president and principal.
Personal Appearance
Your personal appearance, including clothing and accessories, should be clean, respectful, and appropriate. This ensures the positive image we would like to reflect on the students, school faculty, and parents.
General guidelines: (Most of these guidelines are motified from the TPS school dress code.)
1. Shorts and skirts must be of modest length.
2. Clothing should be clean and in good repair.
3. Undergarments shall not be visible, but must be worn.
4. Clothing should be of an appropriate length and fit. No bare midriffs, immodestly low-cut necklines, off-the-shoulder, or bare backs.
5. The cut of sleeveless garments must not expose undergarments or be otherwise immodest.
6. Wear comfortable shoes, but no house slippers
The following decorations and/or designs (including tattoos, and/or brands either temporary or permanent) imprinted upon or attached to the body or clothing are prohibited:
1. Symbols, mottoes, words or acronyms that convey vulgar, violent, death-oriented, gang-related, or sexually suggestive messages
2. Symbols, mottoes, words or acronyms advertising tobacco, alcohol, or illegal drugs
3. Symbols, mottoes, words or acronyms that identify the person as a member of an overtly antisocial group or gang or that identifies an organization that professes violence or hatred toward any other person
4. Visible and permanent tattoos/brands incompatible with the standards set forth shall be covered
5. Jewelry and other accessories shall not convey prohibited messages as defined above.
2006 PHOTOS
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Bell PTA Executive Board Meeting
